Meeting planners are in general an organized bunch. A few years back we used thick binders holding all of our planning notes. Now, with the advent of incredibly smart mobile devices and powerful applications, our binders can be replaced with tools that enhance our planning experience, streamline processes and make collaboration easier. Tools to keep us organized more easily and effectively, oh….and no more paper cuts from flipping through our event binders. We wanted to share some of our favorite tools with you. Tools that have helped us at become more organized and productive.
A fantastic productivity tool able to help manage simple to complicated tasks. You can develop projects and tasks, and assign tasks to team members and follow-progress.
Asana offers a web-based version and decent smartphone app. The free version is pretty comprehensive. There is a little bit of a learning curve, but once set up and in use it will be hard to find a downside to the platform.
Learn more at Asana.
Integrates with Gmail for free, and eliminates the back & forth emailing when needing to schedule a meeting. Assistant.to continually monitors your availability and will work with your recipient to find a commonly available time for a meeting, then when booked add the meeting to your calendar.
Learn more at Assistant.to.
15GB of free cloud-based storage space for any type of file you need to store, with the ability to purchase additional storage space. Your planning files are private, until you decide to share them. You can invite others to view, comment, and edit any file or folder you choose. Google Drive can be viewed as a meeting planner collaboration tool. Google Drive features over 100 apps to help you do more with your content.
Learn more at Google Drive.
Slack is billed as a communication tool for the 21st century. The company claims that customers see an average 48.6% reduction in internal email, helping meeting planners enjoy a simpler, more pleasant, and more productive work life. The basic plan is free to use for teams of all sizes. Paid plans are available that include additional features.
Learn more at Slack.
A fantastic resource for high-resolution photos that are free to do with what you want. All photos published on Unsplash are licensed under Creative Commons Zero, which means you can copy, modify, distribute and use the photos for free, including commercial purposes, without asking permission from or providing attribution to the photographer or Unsplash.
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What is your favorite tool, add it in the comment section below.