Earlier in the year we addressed top tips to prevent event emergencies. Read that post here. In follow-up we asked planners to share their thoughts. In this post we’re sharing some of the very good advice we received.
Rob Fenton, Events Manager at Action for Children shares that you should invite representatives from the security team and first responders to tour the venue or site in advance. They can be a great source of advice for emergency planning and risk assessments. He also advises to carry out your initial risk assessment early on in the planning process. The earlier you identify hazards and risks, the more you can plan to avoid them.
Desirée Adams, Event Planner and Gastronomy Guru recommends for planners to have a good risk management plan. Working with the risk management team, identify all the things that could go wrong, group them into categories, such as natural disaster and human derived. Then organize them according to high risk and high probability, low risk and low probability, high risk and low probability, and low risk and high probability. Create a plan for the different risks or groupings of risks and spend more time on the ones that are of higher risk and higher probability.
Deborah Richardt, CMP, thinks that for those who plan citywide conventions with thousands of people, no matter how you plan for contingencies, accidents happen. What you need to have is a crisis management plan or team to control the situation so that it doesn't get out of hand.
Bruno Marx, The Expert for Excellence in Event Venues shares that The Event Safety Guide has just about everything you need and has very specific guidelines for all types of events. More details at the Event Safety Alliance.
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