Planners must be prepared at all times to meet the needs of clients, attendees, vendors and venues. Being prepared means we need a toolkit that allows us to be ready for about anything under the rainbow.
In this post we list the essentials to be included in every planner’s toolbox.
1. An extra battery and charger for your mobile phone.
We yet have to find a mobile phone robust enough to withstand the heavy demands planners place on them, and have them last throughout the day. Having an extra battery and charger on hand is a must. One battery can charge while the other is in use.
2. A box with must-have office and electronic supplies.
Various kinds of tape (duct tape fixes anything), glue stick, scissors, paper clips, stapler and staples, push pins, note paper and paper pads, box cutter, Velcro, batteries, pens and pencils, markers, ruler and measuring tape, rubber bands, hammer, a small box of nails, Phillips and flat-head screwdriver, garbage bags, packing tape and twine, flash light with extra batteries, glass cleaner, paper towel, disinfectant wipes and spray, hand sanitizer, deodorizing spray, and extra printer cartridges. A small sewing kit can come in handy also.
It is also wise to have a handful of electronic supplies in your box such as extension cords, power strips, surge protectors, CDs, DVDs, digital camera with the cable to charge it, a portable Wi-Fi device and thumb drives.
3. A First-Aid kit.
Most prepackaged kits you purchase at your nearest drugstore will contain most, if not all, of what may be needed. A first-aid kit should contain sterile bandages and gauze pads, absorbent compresses, antiseptic wipes, antibiotic ointment, hand sanitizer, hydrogen peroxide spray, rolled gauze bandage, adhesive tape, cotton balls, cotton swabs, disposable gloves, sterile eye wash, instant ice pack, tweezers, scissors, over-the-counter pain medications such as acetaminophen, ibuprofen and aspirin. It should have over-the-counter antihistamine and anti-diarrhea meds, thermometer and a first aid manual.
4. A copy of the event schedule and emergency procedures.
A copy of the event schedule with all contact information related to the event, vendors, venue, staff, volunteers and emergency contacts is a must for every planner. It should never leave your side. It should also have any information regarding emergency procedures during the event.
5. Just for us!
As planners we always keep a mini First-Aid kit for our own use to combat headaches, dry lips and strained eyes. Our private box also has mints, gum, deodorant, snacks and energy bars, stain removing pads, tissue, and wet wipes. And perhaps in the hidden compartment a bottle of our favorite liquor for when it is all over.
Have your own favorite must haves? Send them to us via Twitter or Facebook.