Eventinterface http://blog.eventinterface.com Resource Blog & News en-US Copyright 2016, Eventinterface Mon, 15 Aug 2016 06:00:00 -0700 Fri, 26 Aug 2016 12:53:54 -0700 60 5 Important Steps To Follow When Planning a Conference http://www.eventinterface.com/blog-article/5-Important-Steps-To-Follow-When-Planning-a-Conference <p><img alt="5 Important Steps To Follow When Planning a Conference an Eventinterface infographic for Meeting Planners" src="https://eieventimages.s3.amazonaws.com/1471150366_5-steps-to-plan-a-conference-infographic-Eventinterface.png" style="width: 848px; height: 3000px; border-width: 1px; border-style: solid;" /></p> http://www.eventinterface.com/blog-article/5-Important-Steps-To-Follow-When-Planning-a-Conference Mon, 15 Aug 2016 06:00:00 -0700 8 Tips for Choosing the Perfect Conference Venue http://www.eventinterface.com/blog-article/8-Tips-for-Choosing-the-Perfect-Conference-Venue <p>Dozens of factors go into the venue selection process. Obviously, you want the most impressive facility for your conference. Meeting Planners need to make an informed decision based on what each venue has to offer in terms of accommodations, location, pricing and availability.</p> <p><strong>Here are a few questions or issues to be aware of as you search for your next conference venue.</strong></p> <p><span style="font-size:16px;"><span style="color:#90bf5c;"><strong>1. The Venue</strong></span></span><br /> <a href="https://www.eventinterface.com/blog-article/Using-NonTraditional-Event-Venues" target="_blank">Venues vary significantly</a>. Some are just a large empty room, while others have multiple rooms and floors with various amenities. You should familiarize yourself with the <a href="http://www.venueseeker.com/get-your-conference-room-layout-right/" target="_blank">layout of the venue</a>. If you are hosting multiple concurrent workshops, or wish to offer VIP attendees a separate experience, then you will need a venue with distinct rooms offering that capability. It is key that your venue offers the spaces and resources to host your type of event flawlessly. Think about your program and all of its needs and keep that in mind as you search for the perfect venue.</p> <p><span style="color:#90bf5c;"><span style="font-size:16px;"><strong>2. Location</strong></span></span><br /> It helps if the venue is located within a stone&rsquo;s throw of landmarks. This is especially useful for out of town guests. You can market the conference as an opportunity for checking out the town and its attractions, restaurants, museums and entertainment and shopping district. Make note of any nearby areas worth a visit pre- or post-event. For local conferences, consider a location fairly close to the majority of the attendees for easy access.</p> <p><span style="color:#90bf5c;"><span style="font-size:16px;"><strong>3. Catering</strong></span></span><br /> Catering is often thought of as a separate element from the venue, however; the two are intertwined. Most venues have their own <a href="https://www.eventinterface.com/blog-article/conference-food-and-beverage-planning-tips" target="_blank">catering service</a>. If you opt for outside catering services you may be required to pay an additional fee. This is actually standard practice with most venues to ensure they acquire the highest profit margins.</p> <p>This is especially the case with venues that are frequently used for weddings. Such venues charge what is known as a cake-cutting fee if the cake is brought from an outside baker instead of using the venue&rsquo;s own bakery service. A corking fee may be assessed as well for the serving of outside alcoholic beverages.</p> <p>Check with the venue ahead of time to see if there are charges for using outside catering services. Your venue contract should outline such charges.</p> <p><span style="color:#90bf5c;"><span style="font-size:16px;"><strong>4. Parking</strong></span></span><br /> How many parking spaces are there in relation to the number of attendees? If parking is limited, you may want to advise attendees to carpool. If parking is going to be tight, where is the next nearest parking lot or garage?</p> <p>You also need to enquire if parking permits or passes are required. Venues usually hand out a limited number of permits or passes for staff members. Try to see if you can negotiate to get a few additional permits for your guests, especially your VIP attendees.</p> <p>Consider offering valet parking for locations or venues where parking is a bit challenging. &nbsp;Make sure you understand the opening times of garages that may be used by your attendees. If your event lasts until midnight, but the parking garage closed at 10:00 p.m., many guests may be stuck.</p> <p><span style="color:#90bf5c;"><span style="font-size:16px;"><strong>5. Rental Fee</strong></span></span><br /> Venue rental will likely be one of the <a href="https://www.eventinterface.com/blog-article/Event-Budget-Planning-Tips-From-The-Pros" target="_blank">single biggest overhead</a> costs; do expect fees in the five-digit range, especially if opting for an upscale facility. Luckily, this is also an area where you can save big. Anything is negotiable.</p> <p>Most <a href="https://www.eventinterface.com/blog-article/Negotiate-venue-contracts-like-a-pro" target="_blank">venue prices vary</a> depending on demand. If possible, try to schedule your event during a time when demand is at its lowest. This usually includes Mondays through Thursdays, and during winter, or summer depending on the region, and after all major holidays have ended. Aside from being cheaper, the venue is also more likely to be available during those times.</p> <p>If pricing is a consideration, flexibility in date and time will help you reduce your cost by moving your event to low season, or times where the venue may be less booked, or may even have short term availability.</p> <p><span style="color:#90bf5c;"><span style="font-size:16px;"><strong>6. Wi-Fi and Tech Accessibility</strong></span></span><br /> How strong is the venue&rsquo;s Wi-Fi? Can people generally get good reception? Are there plenty of sockets where guests can charge their mobile devices? Technical accessibility is important from your end as well. You need to know, for instance, if <a href="https://www.eventinterface.com/blog-article/8-Tips-To-Avoid-AV-Production-Disasters" target="_blank">audio/visual equipment</a> is included or if you need to supply your own.</p> <p>If guests are struggling to use their devices, you can bet that it will be a factor in their overall critique of the event. Always test the venue&rsquo;s Wi-Fi before booking a venue. Temporary Wi-Fi access can always be brought on by a third-party service.</p> <p><span style="color:#90bf5c;"><span style="font-size:16px;"><strong>7. Amenities</strong></span></span><br /> What does the rental fee include besides use of the facility? Some venues provide custodial, bartender, and security services. Others may also have some extras that guests will appreciate, such as a pool table, massage chairs, spa, or a gym. Smaller amenities may include complimentary use of the facility&rsquo;s printing/copying machine, free bottled water, and so on.</p> <p>Get a good understanding pre-signing your venue contract about what is included in your venue cost, tax /VAT and service rates, and what will be extra, and at what cost.</p> <p><span style="color:#90bf5c;"><span style="font-size:16px;"><strong>8. Lodging</strong></span></span><br /> Some guests may be coming from other areas, or even out of the country. These people are going to need overnight accommodations. Is the venue a hotel or resort? Is there a hotel within a block of the venue? If hotels are farther away, is there a shuttle that travels directly to the venue?</p> <p>Research nearby lodging centers, both boutique hotels and cheaper motels. If multiple guests require lodging, then check with these places to be sure there is enough vacancy for the day of the event. It also doesn&rsquo;t hurt to enquire about possible room blocks for your group.</p> <p>You need to be proactive and ask <a href="http://www.venueseeker.com/questions-to-ask-when-choosing-a-conference-venue/" target="_blank">questions when choosing a venue</a>. You need to know the venue like the back of your hand if you hope to give your guests the best conference experience possible.</p> <p><em><img alt="Dan McCarthy, Event Manager at JD Parties, 8 Tips for Choosing the Perfect Conference Venue at Eventinterface" src="https://eieventimages.s3.amazonaws.com/1469586461_Dan McCarthy.jpg" style="width: 150px; height: 150px; float: left; margin: 6px;" />This is a guest post by Dan McCarthy, Event Manager at </em><a href="http://www.jdparties.co.uk/" target="_blank"><em>JD Parties</em></a><em>, an event management company based in the UK. Dan has five years of event project management under his belt. He has worked on many successful events, and currently he shares his knowledge by writing on the company blog. Follow him on Twitter </em><a href="https://twitter.com/DanCarthy2" target="_blank"><em>@DanCarthy2</em></a><em>.</em></p> http://www.eventinterface.com/blog-article/8-Tips-for-Choosing-the-Perfect-Conference-Venue Wed, 27 Jul 2016 06:00:00 -0700 Overcoming The Top 3 Challenges Faced By Meeting Planners Today http://www.eventinterface.com/blog-article/Overcoming-The-Top-3-Challenges-Faced-By-Meeting-Planners-Today <p>Planning meetings is a hard. Ever-changing demands, a sellers&rsquo; market and unrealistic expectations add to the daily stress experienced by professional Meeting Planners. Today we explore some of the toughest challenges faced by planners and share solutions to overcome them.</p> <p><span style="font-size:20px;"><span style="color:#90bf5c;"><strong>A SELLERS&rsquo; MARKET</strong></span></span><br /> The demand for meeting space continues to increase, and hotel inventory is not keeping pace resulting in a strong sellers&rsquo; market. Occupancy rates and room rates remain high. Hotels are now more selective in the groups they accept; in fact they now only welcome about one out of four meetings. Only the groups with the highest profit potential will be invited onto most properties.</p> <p>Meeting Planners must develop the RFP process strategically by allowing for flexibility and by providing a compelling reason for the hotel to consider them as a worthwhile client. &nbsp;We see most success with planners who can be flexible on dates and locations.&nbsp; Planners who incorporate additional revenue opportunities for the hotel with pre-, and post-event activities for attendees and spouses receive higher probability of success in booking their desired venue.</p> <p>We must now sell our clients and ourselves even more than the hotel is trying to sell us. Whatever you can do to make yourself stand out from a revenue perspective in your RFP process is sure to be in your benefit.</p> <p><span style="color:#90bf5c;"><span style="font-size:16px;"><strong><span style="font-size:20px;">UNREALISTIC AND EVER-CHANGING EXPECTATIONS</span></strong></span></span><br /> <span style="line-height: 1.6em;">Meeting Planners are constantly faced with requirements of clients, demands of attendees and requests from vendors. They are masterful conductors, insuring the success of the event and keeping all involved happy. This is not an easy task, especially with ever-changing expectations.</span></p> <p>Clients may not always know what a meeting or conference will look like when conducting the RFP process resulting in challenges along the way. All planners have experienced additional meeting room requests, demands for more suites or other services shortly before, or during an event. Clients do not always recognize that venues may not have additional space available due to other onsite clients, staffing issues, availability of chairs, tables and linens, or there simply may not be any space available. The same counts for hotel rooms and suites, and managing VIP and attendee needs.</p> <p>It is imperative for Meeting Planners to be involved as early as possible in the planning process, understand the event&rsquo;s history &ndash;if any- and help create the hotel RFP. It is key that planners manage the client&rsquo;s expectations on what is possible and what may be challenging to accomplish within the allowable budget.</p> <p>We have found it helpful to have a clear understanding of what the possibilities are at the venue during the event, and the cost associated with last minute requests for resets, additional rooms and other wishes the client may have.&nbsp; Adding a chair here and there is usually not an issue. Setting up another session, adding a dinner or needing a second Presidential Suite with little notice can be challenging to deliver, especially when budgets must be considered.</p> <p align="center"><a href="https://www.pinterest.com/eventinterface/" target="_blank"><img alt="Event Inspirations for Eventinterface on Pinterest" src="https://eieventimages.s3.amazonaws.com/1441768862_1439353735_ipad_pinterest.png" style="width: 848px; height: 116px;" /></a></p> <p><span style="font-size:16px;"><span style="color:#90bf5c;"><strong><span style="font-size:20px;">DATA ACCURACY</span></strong></span></span><br /> <span style="line-height: 1.6em;">Even with easy-to-use online planning solutions, such as <a href="http://www.Eventinterface.com" target="_blank">Eventinterface</a>, collecting accurate attendee data is a massive undertaking. Only Meeting Planners understand how many attendees misspell their own names, do not capitalize name or enter their name in all CAPS, and we are mystified by this phenomenon. This drives us mad since we love to have uniform name badges.&nbsp; Add to this the gathering of company information, tittles, session attendance, meal choices, and other information needed to deliver a great event experience for the attendee.&nbsp;</span></p> <p>Meeting Planners are hosts at heart and no matter how wrong the attendee&rsquo;s information may be &ndash;even if they entered it themselves-, we will deliver the experiences, field trips, polo shirts and meal choices the attendee requires.&nbsp; Isn&rsquo;t that a tab bit absurd?</p> <p>One planner client struggled with this issue for years. About 15% of her attendees would request new name badges for misspelled names, would maintain they ordered vegetarian meals when not, and even enter incorrect airport arrival information. These issues added unnecessary expense to her event budgets.</p> <p>One year she decided to let her attendees know that names on badges would appear as they had been entered in the registration system. If misspelled, a replacement badge would be the cost of a full registration. Meal choices would be delivered as ordered. If incorrect airport information were provided, the attendee would be responsible for the additional transportation cost. Attendees were able to review and update their registration using <a href="http://www.Eventinterface.com" target="_blank">Eventinterface</a> up to 72 hours before the event. There was no excuse! Within one event, errors had gone from about 15% of attendees to a handful. There were no customer service issues at the check in desk. Attendees were picked up at the right airports. Complaints about issues dropped 95% because the attendees who would normally have issues with badges, orders and airport transfers had nothing to complain about. She held her attendees responsible for their own mistakes and succeeded in getting greater data accuracy to deliver the event experience desired by all attendees. She has now implemented this technique successfully with all events she manages.</p> <hr /> <p style="text-align: center;"><span style="font-size:20px;"><span style="color:#90bf5c;"><strong>TOP TIPS:</strong></span></span><br /> <span style="font-size:16px;"><span style="line-height: 1.6em;">1. Develop a hotel RFP showcasing revenue potential and flexibility.</span><br /> <span style="line-height: 1.6em;">2. Understand your event, venue limitations and budget impact of changes and requests.</span><br /> <span style="line-height: 1.6em;">3. Be an impeccable host. That does not mean you can&rsquo;t hold attendees responsible for their registration inaccuracies.</span></span></p> <hr /> <p><span style="font-size:14px;"><strong>Other helpful articles:</strong></span><br /> <a href="http://www.eventinterface.com/blog-article/10-Life-Hacks-For-Meeting-Planners" style="line-height: 1.6em;">10 Life Hacks for Meeting Planners</a><span style="line-height: 1.6em;">&nbsp;</span><br /> <a href="http://www.eventinterface.com/blog-article/Event-Planner-Quick-Tips" style="line-height: 1.6em;">Event Planner Quick Tips</a><span style="line-height: 1.6em;">&nbsp;</span></p> http://www.eventinterface.com/blog-article/Overcoming-The-Top-3-Challenges-Faced-By-Meeting-Planners-Today Mon, 25 Jul 2016 06:00:00 -0700 Interviews With Planners - Jasmine Eldeen http://www.eventinterface.com/blog-article/Interviews-With-Planners--Jasmine-Eldeen <p>Experienced hospitality sales and marketing industry expert, Jasmine Eldeen, shares her advice on how Meeting and Conference Planners can overcome the challenges of a seller and supplier market.</p> <p><strong>What is the best advice you have ever received as a planner?</strong></p> <p>While I am not a planner, my clients who are planners have told me that they wished they had asked for help sooner. Using me as their sourcing specialist, I have saved them over 70 hours per meeting - which allowed them to focus on the actual meeting details.</p> <p><strong>What advice would you give to someone entering the business today?</strong></p> <p>Don&rsquo;t bother yourself with learning the hotel language, use a company like HelmsBriscoe to help with negotiating and contracting &ndash; it will save you lots of time.</p> <p><strong>What do you see as the most challenging aspect of being a Meeting and Conference planner, and how do you overcome that challenge?</strong></p> <p>Right now, it&rsquo;s becoming a sellers and suppliers market.&nbsp; Hotels and resorts can demand higher rates due to increased demand and limited supply in specific markets and seasons.&nbsp; This is a great time for planners to rely on the buying power of a company like HelmsBriscoe to help them stand out and be on top of the hotel list.&nbsp; You are no longer looked at as &ldquo;one&rdquo; individual meeting; you will be grouped with the thousands of meetings booked by HelmsBriscoe each year at these hotels.</p> <p><strong>How do you think our industry will evolve in the next five years?</strong></p> <p>The most recent merger between two large hotel brands could be a game changer for not only the Meeting and Conference Planner, but also their competitors.&nbsp; It is important to stay on top of your market knowledge to find the best partnerships for your conferences and events.</p> <p><strong>What makes you successful as a planner?</strong></p> <p>I don&rsquo;t consider myself a planner; I am the planner&rsquo;s &ldquo;hired gun&rdquo; - helping them navigate through the complexities of this industry.&nbsp; However, what makes me successful in what I do?&nbsp; I know that I&rsquo;m successful when my client at the end of the year tells me that I saved the company X dollars through negotiating and careful contracting.&nbsp; In addition, I gave them the gift of time. By helping them with the initial sourcing phase, they were able to spend more time on planning the event. I can&rsquo;t see myself doing anything else. I&rsquo;m an educator and trainer by nature.&nbsp; Knowledge is power, so I keep no market or industry knowledge a secret.&nbsp; I want my client planners to feel smarter when working with me.</p> <p><strong>In your opinion, what is the best and worst industry trend of the year?</strong></p> <p>Everyone loves science &ndash; right?&nbsp; Have you heard of Molecular Gastronomy?&nbsp; Look it up &ndash; it&rsquo;s amazing!&nbsp; It&#39;s a way of cooking, which uses very avant-garde techniques, extreme low or high temperatures, novel chemical ingredients, and ways of making food that look and seem very new. If you can get a venue to create some featured canap&eacute;s, salads or dessert using this method, you will look like a genius&hellip;guaranteed!</p> <p>&ldquo;Signature&rdquo; drinks are out&hellip;crafting your own drink is in.&nbsp; How about having a craft bourbon table and allow the guest to create their own beverage?</p> <p><strong>What is the best industry book that has helped you as a planner?</strong></p> <p>&ldquo;StrenghtsFinder&rdquo; by Tom Rath.</p> <p>This book teaches you about teamwork. It&#39;s so important to know each person&#39;s strengths when working together to execute a flawless event.</p> <p><strong>About Jasmine Eldeen</strong></p> <p>Jasmine Eldeen joined HelmsBriscoe as Director, Global Accounts - based in Minneapolis, MN.&nbsp; You can call her a global hospitality Sales and Marketing industry veteran, but she would rather be known as your partner that will help you navigate the complex of sourcing hotels.</p> <p>She has tallied over 15 years working with leading brands in hospitality including, Hilton Hotels &amp; Resorts, Marriott International and Starwood Hotels &amp; Resorts, meaning she intimately understands the inner workings of the hotel, meeting and event industry.&nbsp; Don&rsquo;t burn your time trying to figure out hotel lingo, acronyms, and abbreviations.&nbsp; From sourcing to mitigation and everything in between, she is here to translate.</p> <p>She brings passion, energy and dedication to every single project.&nbsp; Her high level of commitment gives you the results and solutions you seek in a partner.&nbsp; She is committed to delivering efficient, exceptional and expert services, so her clients are 100% satisfied.</p> <p>When Jasmine is not helping you secure hotels for your meeting/conference, you can find her networking at a local or global hospitality industry event including: Meeting Professional International (MPI), Global Travel Association (GBTA), Meet Minneapolis, Bloomington Chamber of Commerce and Edina Chamber of Commerce.</p> <p><strong>CONNECT WITH JASMINE</strong><br /> <a href="mailto:jeldeen@helmsbriscoe.com?subject=Eventinterface%20Interview%20with%20Planners%20question">email</a><br /> phone: 952 334.9271<br /> <a href="https://twitter.com/JasLo1" target="_blank">Twitter</a><br /> <a href="https://www.eventinterface.com/market-detail/HelmsBriscoe" target="_blank">Learn more</a></p> <p><strong>Editor&rsquo;s note:</strong><br /> The opinions expressed in the &ldquo;Interviews by Planners&rdquo; series are views and ideas by the interviewed guests only and should be interpreted as such.</p> http://www.eventinterface.com/blog-article/Interviews-With-Planners--Jasmine-Eldeen Thu, 14 Jul 2016 06:00:00 -0700 A vibrant destination in the heart of the Valley of the Sun http://www.eventinterface.com/blog-article/A-vibrant-destination-in-the-heart-of-the-Valley-of-the-Sun <p>James&nbsp;Tevault, Director of Sales at the Tempe Tourism Office joins us on the latest episode of Event TALK. James discusses how event and meeting planners benefit by utilizing the services of the Tempe Tourism Office, what sets Tempe apart from other destinations and how the city is evolving over the next few years.</p> <p><span style="color:#90bf5c;"><span style="font-size:14px;"><strong>Listen to Al Wynant and James Tevault discuss the following:</strong></span></span></p> <ul> <li>How do you differentiate the Tempe Tourism Office from a Destination Management Company? Is there a distinct difference between what your organization offers versus a DMC?</li> <li>What are the benefits for a meeting or conference planner to be working with the Tempe Tourism Office?</li> <li>How does a planner typically initiate a relationship with the Tempe Tourism Office, and what do you need in order to develop a successful partnership with that planner?</li> <li>Being down the street from Tempe ourselves, we see so much happening. What are some of the highlights meeting and conference planners should be aware of?</li> <li>Looking at the future, how will Tempe continue to evolve, what will the landscape look like for meeting and conference planners 3 to 5 years from now?</li> <li>What are your top 3 selling points as to why meeting or conference planners should host their conferences and meetings in Tempe?</li> </ul> <p style="text-align: center;"><span style="font-size:16px;"><strong>LISTEN TO THE SHOW</strong></span></p> <p style="text-align: center;"> <audio controls=""><source src="https://s3.amazonaws.com/eiblog/marketplace-July-16.mp3" type="audio/mpeg" /> Your browser does not support this audio element.</audio> </p> <p><span style="color:#90bf5c;"><span style="font-size:14px;"><strong>About our guest:</strong></span></span></p> <p>James&nbsp;Tevault joined the team at the Tempe Tourism Office as the Director of Sales in December of 2013. Mr.&nbsp;Tevault is responsible for the group sales team effort including, but not limited to corporate, associations, and sports. He is responsible for sales strategy execution, facilitating sales missions and appointment based events, familiarization trips, and site visits to generate leads for Tempe hotels and members.</p> <p>Originally from Texas,&nbsp;Tevault&nbsp;has lived in the Phoenix area for 26 years. Prior to joining the Tempe Tourism Office he held the Director of Sales position at Visit Mesa for 6 years. With a combined 20+ years&rsquo; experience in the hospitality industry including ten years of hotel operations and sales in the East Valley cities of Tempe, Mesa, Scottsdale, and Phoenix.&nbsp;</p> <p>He is a dad to 3 amazing kids; two are recent graduates from Mesa High School. He has crossed the Ironman Arizona finish line in Tempe, AZ 3 times, most recently in November 2015. He is an ultra-marathoner completing 20+ events longer than 26.2 miles and a 2015 Leadville Trail 100 finisher.</p> <p><span style="font-size:14px;"><span style="color:#90bf5c;"><strong>Contact James Tevault:</strong></span></span></p> <p>James Tevault, Director of Sales<br /> Tempe Tourism Office<br /> <a href="mailto:james@tempetourism.com?subject=Eventinterface%20Event%20TALK%20request">Email</a><br /> Phone: 480 305.1365<br /> <a href="http://www.TempeMeetings.com" target="_blank">TempeMeetings.com</a><br /> Learn more at <a href="https://www.eventinterface.com/market-detail/Tempe-Tourism-Office" target="_blank">Eventinterface MARKET</a></p> <p>&nbsp;</p> http://www.eventinterface.com/blog-article/A-vibrant-destination-in-the-heart-of-the-Valley-of-the-Sun Wed, 13 Jul 2016 06:00:00 -0700 First Hotel Opens On Iconic Tempe Town Lake http://www.eventinterface.com/blog-article/First-Hotel-Opens-On-Iconic-Tempe-Town-Lake <p>The fashionable urban-style AC Hotel Phoenix Tempe/Downtown opened in June reflecting the unique character of Tempe&rsquo;s desert aesthetic.&nbsp; Located at the shores of Tempe Town Lake, the hotel is close to Downtown Tempe&rsquo;s Mill Avenue and Arizona State University.</p> <p><span style="color:#90BF5c;"><span style="font-size:18px;"><strong>GUESTROOMS</strong></span></span></p> <p>The smoke-free hotel has 159 guest rooms with hardwood floors with upscale modern furnishings. &nbsp;There is complimentary high-speed Internet access in all guest rooms. Public spaces offer free Wi-Fi. Select guest rooms offer lake views.</p> <p><span style="color:#90bf5c;"><strong><span style="font-size:18px;">MEETINGS AND EVENTS</span></strong></span></p> <p>With 650 square feet of meeting space, the hotel is best suited for meetings, trainings and small events of no more than 50 attendees. The meeting space features the latest in high-tech equipment and offers an on-site business center.</p> <p>The AC Library serves as a central work area for guests, offering complimentary computers, wireless printing and two private media salons.</p> <p><img alt="AC Hotel Phoenix Tempe at Eventinterface for meetings and conferences" src="https://eieventimages.s3.amazonaws.com/1467932495_AC-tempe-story.png" style="width: 848px; height: 883px;" /><br /> <br /> <span style="color:#90bf5c;"><strong><span style="font-size:18px;">DINING</span></strong></span></p> <p>The AC Lounge offers local craft beers, wine on tap, signature cocktails and tapas-style small bites. Adjacent to the lounge, the AC Kitchen offers European-inspired continental breakfast.&nbsp;</p> <p>Learn more <a href="http://www.marriott.com/hotels/travel/phxac-ac-hotel-phoenix-tempe-downtown" target="_blank">here</a>.</p> <p>Want to learn more about hosting your conference or meeting in Tempe? <a href="https://www.eventinterface.com/market-detail/Tempe-Tourism-Office" target="_blank">Click here!</a></p> <p><em>Photographs courtesy of the property.</em></p> http://www.eventinterface.com/blog-article/First-Hotel-Opens-On-Iconic-Tempe-Town-Lake Thu, 07 Jul 2016 15:59:00 -0700 Making Your Brand Shine At Tradeshows And Conferences http://www.eventinterface.com/blog-article/Making-Your-Brand-Shine-At-Tradeshows-And-Conferences <p>When planning to exhibit at a tradeshow or event, it is easy to get drawn into the idea of grand audio-visual displays and flashing lights. Inevitably you want to stand out from the crowd to attract swarms of interested attendees, but being overzealous with the gimmicks can be a turn off.</p> <p>Setting a clear brand message and having visual uniformity sets an expectation from the brand and helps build a level of trust. It is essential for a brand to have a cemented style guide that is adhered to at all times. This will assure that visual messaging remains on target with the values your brand wants to portray.</p> <p>Today&rsquo;s audiences crave imagery, and research conducted by <a href="http://www.office.xerox.com/latest/COLFS-02UA.PDF" target="_blank">Xerox</a> found that coloured visuals increase people&rsquo;s willingness to engage by 80%. So, how can a brand draw in attendees to their exhibit but still remain true to, and visually consistent with, their brand?</p> <p>When you secure a spot at a trade show or event, do not go in all guns blazing. Take a step back and create a campaign idea that represents your brand.</p> <p>No doubt the tradeshow you are attending will have a theme, try and be compatible with this. Think about your business or specific product, the primary message you want to portray, and the audience you want to connect with. Then, think about how to engage your targets in an interactive and visual way.</p> <p>Remember, regardless of whether you have a stand at a B2C or B2B show, people and companies alike buy services so it is worth considering your environment while in the planning stages.</p> <p>Once you have solidified your goals and plans for your tradeshow stand, create all your pre-show collateral. If you are hosting an interactive experience at your booth, hint at this with visuals in your virtual press kit and on social media. Create hashtags and create a buzz. &nbsp;Are you going to have a mini drone flying around? Design media invites that look like a bird&rsquo;s-eye view of the event space, or building itself if distinct enough.&nbsp;</p> <p>Starting the show experience early and gaining buzz and excitement sets the mood before anybody even steps foot in the exhibitor hall and guarantees attendees will visit your booth.</p> <p>Before anything is pushed through the pipeline, all your collateral and signage should match what is set forth in your brand style guide. Corporate imagery should also be kept the same.</p> <p>Designers put a lot of thought into style guides for different brands for a reason. For example, certain fonts evoke certain feelings and give different impressions. Times New Roman can have an older feel, whereas Comic Sans is notorious for being the most unprofessional font.</p> <p>Anything that is handed out at an event, from tote bags to USB sticks, will be seen by attendees throughout the event. The next time somebody sees your logo or company branding, it will be recognizable to them if they saw it on an item that is of use to them, many people use event freebies every day.</p> <p>It&rsquo;s also important to feature&nbsp;your company logo and high-level messaging at the top of your booth display to ensure it can be seen from a distance on the trade show floor.</p> <p>If you are lucky enough to have an in-house designer, collaborate with them to create an exciting campaign. Running your event marketing ideas past them can help the creative juices on both ends and ensures you are both on the same page, upholding the brand identity as perfectly as possible.</p> <p>If you don&rsquo;t have in-house expertise, hiring a designer is a great option to help you develop a visual strategy. However, let them know all your design needs upfront so they know what graphics can be re-purposed across different channels i.e. social media, booth design, collateral, signage, marketing emails.</p> <p>It can be tempting to download the necessary tools and have a go at it yourself. This is dangerous territory as having the correct software is only half the battle, you need to know how to use it correctly. If untrained, opt for expert help!</p> <p>The human psyche can be shallow, and whilst visual is the key sense to target, keep all five in mind. Visuals will draw attendees to your stand, but engaging further through taste, touch, sound and scent will encourage them to stay. Harnessing all the senses can construct a complete and seamless experience for your audience.</p> <p>It is imperative that your brand is at the epicentre of everything you do, especially for major events and trade shows. Much like human relationships, we remain true to ourselves to create genuine connections. In the same vein, it is important for your brand to be true to itself to create sincere customer interactions.</p> <p>Create an interactive experience that is true to your brand, and you&rsquo;re well on your way to a successful tradeshow or event.&nbsp;</p> http://www.eventinterface.com/blog-article/Making-Your-Brand-Shine-At-Tradeshows-And-Conferences Sat, 02 Jul 2016 06:00:00 -0700 Will Brexit Impact Meetings and Events? http://www.eventinterface.com/blog-article/Will-Brexit-Impact-Meetings-and-Events <p>The yeas have it. The United Kingdom is set to exit the European Union. Will this Brexit cause uncertainty for the meetings and event industry, or will it be business as usual?</p> <p>&ldquo;The meetings and event industry is easily affected by economic and political uncertainty, however it will take at least two years for the separation conditions to be negotiated and no one really knows what will happen,&rdquo; said Al Wynant, co-founder and CEO of Eventinterface. &ldquo;I don&rsquo;t think there will be an immediate impact and I foresee business as usual until there is more clarity on the process.&rdquo;</p> <p>Wynant said an immediate impact could be seen related to production cost for international planners hosting events and conferences in the UK related to the significant fall in the pound&rsquo;s exchange rate.</p> <p>The <strong>International Air Transport Association (IATA) </strong>is projecting UK air travel to decrease by 3 to 5 percent due to the country leaving the EU and the resulting economic downturn.</p> <p>It will take some time to for the full impact of the vote to be felt. The UK has not yet formally declared the intention to leave, causing additional uncertainty. Once the declaration has been made, a two-year period of formal negotiations by the UK and EU will spell out the terms of the separation and hopefully stabilize the market. In the meantime it may be business as usual for the meeting and event industry.</p> <p>Are you impacted by the Brexit? Share your comments below or via <a href="https://www.facebook.com/EventInterface/" target="_blank">Facebook</a> or <a href="https://twitter.com/Eventinterface" target="_blank">Twitter</a>.</p> http://www.eventinterface.com/blog-article/Will-Brexit-Impact-Meetings-and-Events Tue, 28 Jun 2016 06:00:00 -0700 Top Tips for Meeting Planners on Engaging With Millennials http://www.eventinterface.com/blog-article/Top-Tips-for-Meeting-Planners-on-Engaging-With-Millennials <p>Conferences and events are no longer a one-size-fits-all. As planners we must deliver an engaging experience that crosses multiple generations, and no generation has been more mystifying than the millennial one.</p> <p>Many articles have been written about the millennial generation, or Gen Y. In an article published by the <a href="http://www.pewsocialtrends.org/2014/03/07/millennials-in-adulthood/" target="_blank">Pew Research Center</a>, millennials are described as racially diverse, economically stressed and politically liberal. Millennials are building their own networks through social media rather than through political parties, organized religion or marriage. Half now call themselves political independents, the highest share of any generation.</p> <p>As meeting and event planners we have quickly learned that to be successful we must make a concerted effort to design our programs and events to not only engage one generation, we must engage all generations. And although the millennial generation may seem a bit hard to understand, what they are looking for isn&rsquo;t much different than what everyone else wants from our conferences or events, the difference lies in the delivery.&nbsp;</p> <p><span style="font-size:16px;"><span style="color:#90bf5c;"><strong>Networking opportunities and conversations are important</strong></span></span><br /> <br /> For most non-millennials networking is a breeze, we easily go from one conversation to the next, sharing business cards and pitching our products and services. Millennials however are more comfortable connecting digitally. They do want genuine conversations and meaningful engagement, which is in contrast to being a more introverted group.&nbsp; As planners we must provide the tools to bridge the generational and behavioral gaps in order to provide meaningful experiences for all. Icebreakers at the start of a meeting are a surefire way to accomplish this. Millenials too loathe being lectured to and prefer conversation. Offer ample opportunities to network, roundtable discussions and conversation lounges.&nbsp;&nbsp;</p> <p><span style="color:#90bf5c;"><span style="font-size:16px;"><strong>Connections</strong></span></span></p> <p>Millennials are used to building networks via social media, its part of their DNA. The same holds true for events. Events that allow them to build a greater community that is long-lasting will be considered excellent. Offering tools such as <a href="http://www.Eventinterface.com" target="_blank">Eventinterface</a>, allows your attendees to create and engage with the community around a brand, topic, cause, organization or company pre-, during and post-event.&nbsp;</p> <p><span style="color:#90bf5c;"><span style="font-size:16px;"><strong>Social Responsibility </strong></span></span></p> <p>Sponsorship is essential for most conferences and events. But planners beware, you can&rsquo;t just engage with any sponsor. Millennials will embrace your sponsor companies if they give back to the community in meaningful ways, and if the sponsorship makes sense for the event. Not keeping this in mind may backfire on you. However, bringing in the right sponsor will very likely turn your millennial attendee into a loyal customer of that sponsor. Great schwag doesn&rsquo;t hurt either.</p> <p>&nbsp;Are you a millennial? Share with us in the comment section below your thoughts on what makes a great conference or event.&nbsp;</p> <p><a href="http://app.greenrope.com/j1.pl?ec25fff3e9be787d236573a68aa6640d1c16450fd5f7e518018134573e55ea4f" target="_blank"><img alt="Eventinterface Newsletter for Meeting and Event Planners" src="https://eieventimages.s3.amazonaws.com/1457832301_Newsletter_Banner.png" style="width: 848px; height: 100px;" /></a></p> http://www.eventinterface.com/blog-article/Top-Tips-for-Meeting-Planners-on-Engaging-With-Millennials Tue, 21 Jun 2016 06:00:00 -0700 Top 5 Reasons Why People Attend Conferences http://www.eventinterface.com/blog-article/Top-5-Reasons-Why-People-Attend-Conferences <p>Wondering why people register for your conference? Knowing these top reasons will help your meetings stand out and attract attendees by creating value for all stakeholders.</p> <p><span style="color:#90bf5c;"><strong><span style="font-size:14px">TO LEARN</span></strong></span><br /> Most attendees come to your conference to learn about a topic. It is in the planner&rsquo;s best interest to present a program worth attending. As part of the speaker selection process planners should make sure speakers present new information, not the same rehashed findings.</p> <p><span style="color:#90bf5c;"><span style="font-size:14px"><strong>TO NETWORK AND MEET PEOPLE</strong></span></span><br /> Attendees want to network. Planners need to provide ample time and space for individuals to engage with each other during the meeting. Technologies such as <a href="https://www.eventinterface.com/ourtools" target="_blank">Eventinterface</a> allow for planners to offer networking opportunities pre-, during and post-event. Planners should offer time and space for attendees to network</p> <p><span style="color:#90bf5c;"><strong><span style="font-size:14px">TO BE INSPIRED</span></strong></span><br /> Conferences should be inspirational. They should inspire attendees to implement what they have learned. Attendees should return home invigorated and motivated. Planners should find new ways to excite and engage attendees at the event.</p> <p><span style="color:#90bf5c;"><span style="font-size:14px"><strong>TO SOLICIT BUSINESS</strong></span></span><br /> Many attendees come to a conference to build a network and solicit new business. Planners should offer opportunities and technology to facilitate connections during the conference. Shameless plug, <a href="https://www.eventinterface.com/ourtools" target="_blank">Eventinterface</a> allows this.</p> <p><span style="color:#90bf5c;"><span style="font-size:14px"><strong>LOCATION, LOCATION, LOCATION</strong></span></span><br /> At times location is perhaps your biggest draw. It can be hard to say &ldquo;no&rdquo; to a conference hosted in a fabulous destination. Don&rsquo;t underestimate the value of a destination. Planners should promote the destination and attractions in the area.&nbsp;</p> <p>What is important to you? Share with us on <a href="https://twitter.com/Eventinterface" target="_blank">Twitter</a> or <a href="https://www.facebook.com/EventInterface" target="_blank">Facebook</a>.</p> http://www.eventinterface.com/blog-article/Top-5-Reasons-Why-People-Attend-Conferences Mon, 20 Jun 2016 06:00:00 -0700 Top Tips to Avoid These Simple Event and Conference Planning Mistakes http://www.eventinterface.com/blog-article/Top-Tips-to-Avoid-These-Simple-Event-and-Conference-Planning-Mistakes <p align="left"><span style="font-size:12px;"><span style="font-family:verdana,geneva,sans-serif;">Planning conferences and events takes great organizational skill and a close attention to detail. It does not matter where you hold your event. Whether it is a San Diego event venue such as the <a href="http://www.hortonplazapark.com/" target="_blank">Westfield Horton</a> or the Beverly Hills Hotel in Los Angeles, there are some very simple mistakes you can quite easily avoid making.</span></span></p> <p align="left"><span style="color:#90bf5c;"><span style="font-size:16px;"><strong><span style="font-family:verdana,geneva,sans-serif;">CHECK THE WEATHER</span></strong></span></span></p> <p align="left"><span style="font-size:12px;"><span style="font-family:verdana,geneva,sans-serif;">Bad weather can kill outdoor events stone dead. Apart from the fact nobody will want to come, you immediately have a safety issue if electrics are in use and there is no cover. <a href="http://www.accuweather.com/en/browse-locations/nam/US" target="_blank">Bad weather</a> can affect indoor events too. After all, how will people get there if the roads are closed due to heavy snow or flooding?&nbsp;</span></span><a href="https://www.eventinterface.com/blog-article/Snow-Hurricanes-And-Haboobs-Planning-For-Weather-At-Your-Events" style="font-family: verdana, geneva, sans-serif; font-size: 12px;" target="_blank">Make plans</a><span style="font-family: verdana, geneva, sans-serif; font-size: 12px;"> to cope with all weather extremes, from providing extra drinking water in hot weather to umbrellas in wet weather.</span></p> <p align="left"><span style="color:#90bf5c;"><span style="font-size:16px;"><strong><span style="font-family:verdana,geneva,sans-serif;">CARRY OUT A RISK ASSESSMENT</span></strong></span></span></p> <p align="left"><span style="font-family: verdana, geneva, sans-serif; font-size: 12px;">Carrying out a risk assessment will enable you to plan for every possible eventuality. The better you plan, the less likely something unexpected will disrupt the event and cost you time and money.&nbsp;</span><span style="font-family: verdana, geneva, sans-serif; font-size: 12px;">Start conducting </span><a href="https://www.eventinterface.com/blog-article/Top-Tips-To-Prevent-Event-Emergencies" style="font-family: verdana, geneva, sans-serif; font-size: 12px;" target="_blank">risk assessments</a><span style="font-family: verdana, geneva, sans-serif; font-size: 12px;"> from the very beginning of the event planning process.</span></p> <p align="left"><span style="color:#90bf5c;"><span style="font-size:16px;"><strong><span style="font-family: verdana, geneva, sans-serif;">NOT PROVIDING WI-FI</span></strong></span></span></p> <p align="left"><span style="font-family: verdana, geneva, sans-serif; font-size: 12px;">Nowadays we expect free Wi-Fi wherever we go. We also expect a good connection, so in the first instance <a href="http://planyourmeetings.com/case-study-installing-temporary-internet-for-meetings-and-events/" target="_blank">provide Wi-Fi</a> and secondly, make sure it is up to the job of connection everyone in the venue with his or her email and social media accounts.&nbsp;</span><span style="font-family: verdana, geneva, sans-serif; font-size: 12px;">Giving people the ability to be able to share information on social media is critical to any event. The more cut-off from the outside world people feel, the faster they will leave.</span></p> <p align="left"><span style="color:#90bf5c;"><span style="font-size:16px;"><strong><span style="font-family: verdana, geneva, sans-serif;">NOT ENOUGH STAFF</span></strong></span></span></p> <p align="left"><span style="font-family: verdana, geneva, sans-serif; font-size: 12px;">Be sure to hire enough staff to manage the event on the day. It doesn&rsquo;t look good when the check-in lines are miles long and you have huge crowds of people milling around aimlessly. This tends to foster intense irritation amongst attendees, who will probably then post critical comments online.&nbsp;</span><span style="font-family: verdana, geneva, sans-serif; font-size: 12px;">Provide more staff at the beginning of the day when people are arriving. Once everyone has checked-in, some of these staff either can be moved to other duties or sent home.</span></p> <p align="left"><span style="color:#90bf5c;"><span style="font-size:16px;"><strong><span style="font-family: verdana, geneva, sans-serif;">NOT ENOUGH REFRESHMENTS</span></strong></span></span></p> <p align="left"><span style="font-family: verdana, geneva, sans-serif; font-size: 12px;">Have you even been to a wedding where the food turns out to be a few meager plates of sausage rolls and chips? If so, you will understand how annoying it is to attend a conference or event where there is not enough food and drink to go around.&nbsp;</span><span style="font-family: verdana, geneva, sans-serif; font-size: 12px;">Buffets need to be per head, so provide the caterer with </span><a href="https://www.eventinterface.com/blog-article/Conference-Food-And-Beverage-Planning-Tips" style="font-family: verdana, geneva, sans-serif; font-size: 12px;" target="_blank">accurate numbers</a><span style="font-family: verdana, geneva, sans-serif; font-size: 12px;"> before the big day to ensure they prepare enough food. You also need to check that everything is evenly distributed throughout the venue.</span></p> <p align="left"><span style="font-size:12px;"><span style="font-family:verdana,geneva,sans-serif;">Make sure you follow up with guests after the event. People will be more engaged in the first few days after an event, so they are more likely to respond to messages and do business with you. At the very least, send a thank-you note and invite them to come to future events you are planning. It is good manners after all.</span></span></p> http://www.eventinterface.com/blog-article/Top-Tips-to-Avoid-These-Simple-Event-and-Conference-Planning-Mistakes Sat, 11 Jun 2016 06:00:00 -0700 Connecting Meeting and Event Planners With Resources http://www.eventinterface.com/blog-article/Connecting-Meeting-and-Event-Planners-With-Resources <p><img alt="Eventinterface Market, free tools for meeting and event planners" src="https://eieventimages.s3.amazonaws.com/1464060798_Eventinterface-MARKET-Home-Page.png" style="width: 350px; height: 495px; float: left; margin: 6px; border-width: 1px; border-style: solid;" />Eventinterface&nbsp;<strong>MARKET</strong>&nbsp;is live. Our curated and complimentary directory of services, venues and vendors supporting the event and meeting planning industry is now open for business.&nbsp;</p> <p>Eventinterface <strong>MARKET</strong>&nbsp;launched, featuring a diverse list of resources for Meeting and Event Planners. Included are featured businesses <a href="https://www.eventinterface.com/market/Marriott-International" target="_blank">Marriott International</a>, <a href="https://www.eventinterface.com/market/Tempe-Tourism-Office" target="_blank">Tempe Tourism Office</a>, <a href="https://www.eventinterface.com/market/HelmsBriscoe" target="_blank">HelmsBriscoe</a>, <a href="https://www.eventinterface.com/market/SuperShuttle-ExecuCar" target="_blank">SuperShutlle/ExecuCar</a>, <a href="https://www.eventinterface.com/market/Duran-Events">Duran Events</a> and <a href="https://www.eventinterface.com/market/Best-Western-Copper-Hills-Inn" target="_blank">Copper Hills Inn</a>. We showcase local, national and international production companies, destination management companies, video, entertainment, venues and event tech resources.</p> <p>&ldquo;In the past year we have seen a significant increase in requests from our clients for referrals to qualified vendors,&rdquo; said Al Wynant, Eventinterface Co-Founder and CEO.&nbsp; &ldquo;In order to provide our clients with well-qualified resources, and help the meeting and event planning community at large, we decided to create this market, which will showcase vetted assets for professional planners to explore and hire.&rdquo;</p> <p>Eventinterface <strong>MARKET</strong> is a complimentary resource, available at <a href="http://www.Eventinterface.com/market" target="_blank">http://www.Eventinterface.com/market</a>. Venues, service providers and companies supporting Meeting and Event Planners can <a href="https://www.eventinterface.com/market-submit" target="_blank">apply to be included</a> in the listing.</p> <p><strong>ABOUT EVENTINTERFACE</strong></p> <p>Eventinterface is a platform that enables Meeting and Event Planners to market and manage conferences and meetings better, build new revenue streams and allows them create powerful communities before, during and after an event. We simplify and automate many of the tasks planners do; allow planners to easily collect and analyze attendee data; gather, share and monetize event content. Eventinterface makes your events better, more profitable and more engaging. More information at&nbsp;<a href="http://www.eventinterface.com/">Eventinterface.com</a>.</p> http://www.eventinterface.com/blog-article/Connecting-Meeting-and-Event-Planners-With-Resources Tue, 24 May 2016 06:00:00 -0700 BOGO Event Technology Sale http://www.eventinterface.com/blog-article/BOGO-Event-Technology-Sale <p>Eventinterface has expanded its feature offerings with the launch of Eventinterface&nbsp;<strong>MAIL</strong>, a new module added to its end-to-end conference and meeting planning platform.&nbsp; Eventinterface&nbsp;<strong>MAIL</strong>&nbsp;invites planners to manage unlimited subscribers, create visually stunning emails and track event marketing campaign progress.</p> <p>To celebrate the launch of this feature, Eventinterface is offering its first ever BOGO sale. Qualified new clients will get two years of access to the Eventinterface platform for the price of one, valid on all plans.</p> <p><span style="color:#90bf5c;"><span style="font-size:16px;"><strong>What does this mean?</strong></span></span></p> <ul> <li>LITE Plan subscribers will receive two-year access for $1,740 (one-year LITE Plan subscription fee), which includes one live event at a time, unlimited registrations and one user.</li> <li>POWER Plan Subscribers will receive two-year access for the annual fee of $4,740 (one-year POWER Plan subscription fee), which includes five concurrent live events, unlimited registrations, unlimited planners and all system features including program and itinerary builder, email marketing, attendee engagement and more.</li> <li>ENTERPRISE Plan Subscribers will receive two-year access for the annual fee of $8,340 (one-year ENTERPRISE Plan subscription fee), which includes unlimited concurrent events, unlimited registrations, unlimited planners and all system features.</li> </ul> <p>Compare our plans <a href="https://www.eventinterface.com/pricing">here</a>.&nbsp;</p> <p><span style="color:#90bf5c;"><span style="font-size:16px;"><span style="font-family:verdana,geneva,sans-serif;"><strong>BUT WAIT THERE IS MORE</strong></span></span></span><br /> <span style="font-size:12px;"><span style="font-family:verdana,geneva,sans-serif;">(OK, OK, we know that sounds a little cheesy)</span></span></p> <p><span style="font-size:12px;"><span style="font-family:verdana,geneva,sans-serif;">New clients may also select an additional complimentary service when signing up:</span></span></p> <p><span style="font-size:12px;"><span style="font-family:verdana,geneva,sans-serif;">Select either our &quot;We Make The Move For You Program&quot; where we set up your first event at no cost or select a Featured Listing for your business in our Eventinterface MARKET at no cost, each a $500 value.&nbsp;</span></span></p> <p>The Eventinterface BOGO sale pricing is available through May 31, 2016.</p> <p>For more information and to sign up connect with us at <a href="mailto:MemberServices@Eventinterface.com?subject=BOGO%20Inquiry">MemberServices@Eventinterface.com</a> or call 415-279-3671. For a demo, sign up at <a href="http://www.Eventinterface.com/demo" target="_blank">Eventinterface.com/demo</a>.</p> <p><span style="font-size:16px;"><strong>Meet Eventinterface</strong></span></p> <p>We are a group of people passionate about events and creating meaningful and long-term relationships for attendees. We started out as meeting and event planners, and have planned events all over. Now we run Eventinterface, a platform based on that planning experience. A platform that helps planners promote and plan events better, manage attendees and registrations, build new revenue streams and create powerful communities before, during and after events. We are still passionate about brining people together, successful events and happy attendees.&nbsp;</p> http://www.eventinterface.com/blog-article/BOGO-Event-Technology-Sale Wed, 18 May 2016 09:45:00 -0700 Making A Positive Impact On A Destination. http://www.eventinterface.com/blog-article/Making-A-Positive-Impact-On-A-Destination <p>The Ritz-Carlton launches Impact Experiences Program, a Community Footprints program offering conference and group guests the opportunity to participate in socially responsible activities that make a positive impact on the destination while fostering collaboration and a great sense of accomplishment.</p> <p><img alt="Herve Humler, President and Chief Operations Officer of The Ritz-Carlton at Eventinterface" src="https://eieventimages.s3.amazonaws.com/1463455978_MNC-Humler-Herver-large.jpg" style="width: 150px; height: 200px; float: left; margin: 6px;" />&ldquo;We are proud to make Impact Experiences available at every one of our hotels around the world to provide our guests with an option to address local social and environmental issues,&rdquo; said Herve Humler, President and Chief Operations Officer of The Ritz-Carlton. &ldquo;Impact Experiences have the power through coordinated efforts and volume to be a significant force for good.&rdquo;</p> <p>Examples of signature Impact Experiences organized by Ritz-Carlton hotels in local communities include a heritage farming project on an organic farm in Arizona; supporting critical coastal trail and rain forest restoration in Kapalua, Hawaii; protecting the natural wetland environment in Donau-Auen National Park near Vienna, Austria; planting the endangered native species of trees in Dubai; collaborating with The Battery Conservancy in New York to help beautify the 25-acre public park; and building bird nests for migrating rare bird species at the remarkable wetland that is the Futian Mangrove Natural Reserve Area in Shenzhen, China.</p> <p>Impact Experiences also offer on-property activities that may be incorporated to a conference agendas during lunch breaks, receptions and coffee breaks.</p> <p><strong>Some of these activities can include:</strong></p> <ul> <li>The partnering with the hotel&rsquo;s culinary team to prepare the ingredients for a regionally adapted dish for donation to a local hunger relief organization.</li> <li>Assembling school supplies and art materials in backpacks for donation to students whose academic success is threatened by poverty.</li> <li>Collaborating in teams to assemble emergency preparedness kits to be shipped to a disaster relief facility or community organization.</li> </ul> <p><strong>About Community Footprints</strong></p> <p>With a commitment to &ldquo;Expand Global Citizenship,&rdquo; The Ritz-Carlton social and environmental responsibility program, Community Footprints, is embedded into the company&rsquo;s service values, long range plan and business operations. This commitment is focused on child well being, environmental responsibility and hunger and poverty relief. The Ritz-Carlton was the first Founding Partner of IMPACT 2030, a business-led collaboration with the United Nations that is mobilizing employee volunteers to help advance the Sustainable Development Goals. For more information visit <a href="http://www.communityfootprints.com" target="_blank">www.communityfootprints.com</a>.</p> http://www.eventinterface.com/blog-article/Making-A-Positive-Impact-On-A-Destination Tue, 17 May 2016 06:00:00 -0700 What event takes 5 weeks of setup and sinks a venue 1.5 inches? http://www.eventinterface.com/blog-article/What-event-takes-5-weeks-of-setup-and-sinks-a-venue-15-inches <p>This show is perhaps one of the largest live television productions on Earth. 172 trucks are needed to transport the equipment, and it takes a team of 220 people to run the live broadcast.&nbsp; Welcome to the 61st Annual Eurovision Song Contest.</p> <p>The Eurovision Song Contest was an annual tradition in my family. It was one of these nights you awaited with anticipation. You were allowed to stay up way past your bedtime.&nbsp; It was and remains a remarkable event. One of the items eagerly awaited each year by the audience is the stage. It plays a role in helping the performers tell their story. And unlike any other show, this stage must help 26 finalists tell their story.</p> <div style="position:relative;padding-bottom:56.25%;padding-top:30px;height:0;overflow:hidden;"><iframe allowfullscreen="" frameborder="0" height="360" src="//www.youtube.com/embed/T0yGsYgIXDA?rel=0&amp;autoplay=1" style="position: absolute;top: 0;left: 0;width: 100%;height: 100%;" width="640"></iframe></div> <p>&nbsp;</p> <p>Just recently I came across an article by Live Design, describing the massive amount of work, talent and material that went into the stage. There are more than 1,800 lighting fixtures, 9,700 square feet high-resolution video screen. The stage weighs 65 tons, and 12 of the world&rsquo;s largest video projectors are used.</p> <p>Want to see the whole list. Visit <a href="http://livedesignonline.com/eurovision-song-contest-2016/eurovision-fun-facts-2016-technical-production" target="_blank">Live Design</a>.</p> <div style="position:relative;padding-bottom:56.25%;padding-top:30px;height:0;overflow:hidden;"><iframe allowfullscreen="" frameborder="0" height="360" src="//www.youtube.com/embed/JlBZvVWSu8U?rel=0&amp;autoplay=1" style="position: absolute;top: 0;left: 0;width: 100%;height: 100%;" width="640"></iframe></div> <p>&nbsp;</p> http://www.eventinterface.com/blog-article/What-event-takes-5-weeks-of-setup-and-sinks-a-venue-15-inches Mon, 16 May 2016 22:30:00 -0700 7 Free Event Apps Every Event Planner Needs http://www.eventinterface.com/blog-article/7-Free-Event-Apps-Every-Event-Planner-Needs <p><img alt="7 Free Event Apps Every Event and Meeting Planner Needs on Eventinterface" src="https://eieventimages.s3.amazonaws.com/1463104859_7-free-apps-infographic.png" style="width: 848px; height: 7525px;" />Infographic by Black and White Events. Visit BAWE <a href="http://www.blackandwhiteevents.ie" target="_blank">here</a>.</p> http://www.eventinterface.com/blog-article/7-Free-Event-Apps-Every-Event-Planner-Needs Fri, 13 May 2016 06:00:00 -0700 Interviews With Planners - Mia Monroe, CSEP, CGMP, CMP http://www.eventinterface.com/blog-article/Interviews-With-Planners--Mia-Monroe-CSEP-CGMP-CMP <p>Mia Monroe is an award-winning certified special event, meeting and government meeting professional, speaker, author of trade articles and the conference and event manager for NASA Johnson Space Center&rsquo;s Human Health and Institutional Management contract for Florida-based <a href="http://www.allpointsllc.com" target="_blank">AllPoints, LLC</a>.</p> <p>In 2015, Mia was named as a &ldquo;40 Under 40&ldquo; Meeting Industry Leader by Connect Magazine and featured on the cover of the magazine and throughout the publication&rsquo;s career issue. Mia was also named a Meeting Planner to Watch in 2016 by ConventionSouth Magazine and featured in its December 2015 issue.&nbsp; With over 16 years of professional experience in the events and hospitality industry, Mia earned a Masters of Tourism Administration from George Washington University and a Bachelor of Science in Sport Management from Winston-Salem state University.&nbsp; She actively serves on the Corporate Board of the Hugh O&rsquo;Brien Youth Leadership (HOBY) Texas Gulf Coast Chapter, the Houston Chapter of the George Washington University Alumni Association and is a member of Society for Government Meeting Professionals.</p> <p>Her speaking engagements include The Special Event Tradeshow and Conference, COMCAST NewsMakers, Fox 26 News, and many others.&nbsp; Ms. Monroe received the International Special Events Society (ISES) ESPRIT award for best team effort planning a non-profit event with a budget under $50,000, has been recognized by the NASA Human Research Program with a special commendation for her efforts in producing its annual conference, was recognized by the Inter-Agency Space Debris Coordination Committee (IADC) for her efforts in producing its 33rd annual meeting, and was named Employee of the Quarter by All Points for the first quarter of 2015. &nbsp;</p> <p>Although reared as a musician, event management became a passion that allowed Mia to marry both her analytic left and sometimes over-stimulated right brain to effectively function in the organized chaos of meeting and event management.</p> <p><span style="font-size:14px;"><strong>What is the best advice you have ever received as a planner?</strong></span></p> <p>Three things:</p> <p>1. Always feed and/or take care of your AV/production crew.&nbsp; If you take care of them, they will REALLY take care of you.&nbsp;</p> <p>2. Always keep your sense of humor.&nbsp; Have fun with it.&nbsp; There are days when it can really be tough, but if you can laugh with your team during the rough parts, you&rsquo;ll be fine.&nbsp;</p> <p>3. Don&rsquo;t freak out.&nbsp; There&rsquo;s always a solution.&nbsp; It may not always be the best or ideal solution for everyone, but there is one.&nbsp; You just have to find it.</p> <p><span style="font-size:14px;"><strong>What is the most unique location you have ever planned an event at? What was great, what was challenging?</strong></span></p> <p>A movie theater and a 35,000 square feet mansion.&nbsp; The movie theater was actually pretty easy.&nbsp; They were so accommodating, I just shared my vision and they made it come true.&nbsp;</p> <p>The mansion on the other hand, was pretty tricky.&nbsp; Although there was a lot of square footage, only about half of that was usable.&nbsp; Everything in the home was a work of art or a true artifact.&nbsp; It was tough to determine placement of the premium sponsor tables vs. the mid-level sponsors.&nbsp; The event featured 12 celebrity chefs, so each of them had to be placed in key areas as well!&nbsp; 35,000 square feet gets really small when you have to strategically place 10 sponsor tables, 12 celebrity chefs, and leave room for service, 3 bars, entertainment and auction.&nbsp; Oh&hellip;and the 400 guests!&nbsp; The biggest challenge was parking.&nbsp; We were entertaining 400 guests and there was no way the neighborhood could accommodate 200-300 vehicles.&nbsp; So, we got creative- starting with the valet company.&nbsp; It was imperative we used a company that worked events in that neighborhood.&nbsp; They knew the tricks and the logistics of handling an event of that size.&nbsp; Some of the neighbors were guests of the event and they allowed the valet company to park some vehicles at their homes.&nbsp; We also partnered with a nearby resort and country club to use their outlaying lot.&nbsp; The valet company shuttled their team to and from that lot to retrieve cars.&nbsp; It worked fabulously!</p> <p><span style="font-size:14px;"><strong>What advice would you give to someone entering the business today?</strong></span></p> <p>Please don&rsquo;t think that this is a glamorous job.&nbsp; Sure, there are perks. However, you usually don&rsquo;t get to enjoy those perks because you are focused on ensuring your client and their guests are happy.&nbsp; You become an accountant, a CEO, a caterer, a bartender, an AV tech, an IT tech, a stage director, a psychologist, a cop, and a few other things all in the span of a few days.&nbsp; You have to be able to maintain your calm and clarity in the midst of it all.&nbsp; If you aren&rsquo;t built to manage high-stress situations, don&rsquo;t get in to this role.&nbsp; I&rsquo;m exaggerating, but not really.&nbsp; I LOVE IT!</p> <p><span style="font-size:14px;"><strong>What do you see as the most challenging aspect of being a planner, and how do you overcome that challenge?</strong></span></p> <p>For me personally, its been managing the expectations of clients and event stakeholders. The corporate and non-profit environment is quite different than government in regards to policy, budget and restrictions, but expectations are still the same- especially for the attendee.&nbsp; Being transparent with clients has been the key for me in terms of managing their expectations.&nbsp; Being savvy and resourceful with local services like CVBs has been key for me in managing and fulfilling expectations of attendees.</p> <p><span style="font-size:14px;"><strong>How do you think our industry will evolve in the next five years?</strong></span></p> <p>Technology is king!&nbsp; I think the industry will continue to evolve as event management platforms and services become more turnkey.&nbsp; Larger corporate events will probably see quite a bit more automation at registration and tools like RFID kiosks will replace the handhelds scanner to capture attendee analytics.&nbsp; I think attendee engagement technology will continue to evolve as well.&nbsp; It will become archaic to NOT have a meeting or conference app.</p> <p><span style="font-size:14px;"><strong>What makes you successful as a planner?</strong></span></p> <p>I absolutely love to learn and love learning from my colleagues.&nbsp; Its clich&eacute;, but I find it true for many of us.&nbsp; This industry is constantly changing, constantly evolving, constantly growing.&nbsp; If I want to continue to be successful, I must do the same. &nbsp;</p> <p><span style="font-size:14px;"><strong>In your opinion, what is the best and worst industry trend of the year?</strong></span></p> <p>I love digital mapping projection!&nbsp; I think that is the absolute coolest thing- especially for product launches, promos, etc.&nbsp; I can&rsquo;t wait to have a budget that can accommodate use of that technology!&nbsp;</p> <p>The worst trend I think is the onslaught of event management platforms and technology- most specifically, event apps.&nbsp; The best in the industry are still evolving, so its tough to see some of the smaller companies coming in to take on a complex development without capturing all the dynamics of what planners and attendees need.&nbsp;</p> <p><span style="font-size:14px;"><strong>What is the best industry book that has helped you as a planner?</strong></span></p> <p>&ldquo;Special Events&rdquo; by Joe Jeff Goldblatt.&nbsp; It was literally my textbook in grad school and I&rsquo;ve referred to it repeatedly throughout the years.&nbsp;</p> <p><strong>CONNECT WITH MIA</strong><br /> Mia Monroe, CSEP, CGMP, CMP<br /> Conference and Event Manager<br /> <a href="http://www.allpointsllc.com" target="_blank">AllPoints, LLC</a><br /> <a href="mailto:mmonroe@allpointsllc.com">Email</a><br /> <a href="https://www.linkedin.com/in/miamonroe1" target="_blank">LinkedIn</a><br /> <a href="https://twitter.com/mia_monroe77" target="_blank">Twitter</a><br /> Phone Number:&nbsp; 281 483.2937<br /> Affiliations and Memberships:&nbsp; SGMP Houston Gulf Coast Chapter, George Washington University Alumni Association, Corporate Board, HOBY Texas Gulf Coast</p> http://www.eventinterface.com/blog-article/Interviews-With-Planners--Mia-Monroe-CSEP-CGMP-CMP Mon, 09 May 2016 06:00:00 -0700 Eventinterface Launches Marketplace Showcasing Event Industry Vendors http://www.eventinterface.com/blog-article/Eventinterface-Launches-Marketplace-Showcasing-Event-Industry-Vendors <p>Meeting and Conference Management SaaS platform Eventinterface is launching Eventinterface <strong>MARKET</strong>, a curated directory of services, venues and vendors supporting the event and meeting planning community.</p> <p>&ldquo;Many of our clients request information or referrals to possible service providers. Due to the volume of requests we were no longer able to informally direct clients to resources, especially ones we had not worked with ourselves,&rdquo; said Al Wynant, Co-Founder and CEO. &ldquo;In order to meet our clients&rsquo; need and the planning community at large we decided to launch Eventinterface <strong>MARKET</strong> which will showcase vetted resources for professional planners to explore and use.&rdquo;</p> <p>Eventinterface <strong>MARKET</strong> is launching on May 16<sup>th</sup>. The <strong>MARKET</strong> will allow planners to search for services, venues and products, view any promotions, videos and directly connect with the vendors. &nbsp;The marketplace is free to use for any planner. Vendors can request a Basic Listing or Featured Listing; however only vetted vendors will be listed.</p> <p>Eventinterface <strong>MARKET</strong> will be available at <a href="http://www.Eventinterface.com/market">http://www.Eventinterface.com/market</a>. Venues, service providers and companies supporting Meeting and Event Planners can apply by visiting the same link and downloading the application there. Pre-launch sign-up benefits are available to companies who apply to be listed on or before May 13, 2016.</p> <p><strong>ABOUT EVENTINTERFACE</strong></p> <p>Eventinterface is a platform that enables Meeting and Event Planners to market and manage conferences and meetings better, build new revenue streams and allows them create powerful communities before, during and after an event. We simplify and automate many of the tasks planners do; allow planners to easily collect and analyze attendee data; gather, share and monetize event content. Eventinterface makes your events better, more profitable and more engaging. More information at&nbsp;<a href="http://www.eventinterface.com">Eventinterface.com</a>.</p> http://www.eventinterface.com/blog-article/Eventinterface-Launches-Marketplace-Showcasing-Event-Industry-Vendors Thu, 05 May 2016 13:50:00 -0700 A New Name - A New Vision http://www.eventinterface.com/blog-article/A-New-Name--A-New-Vision <p>International Special Event Society changes name to International Live Events Association.</p> <p>The name change reflects the now fully global nature of the association. The more relevant term of &lsquo;live&rsquo; is used by its members to describe the wide range of events delivered. The name change is effective immediately with a full roll out over the coming months.</p> <p><img alt="Jodi Collen, ILEA President at Eventinterface" src="https://eieventimages.s3.amazonaws.com/1462255189_Jodi-Collen-ILEA-President.png" style="width: 300px; float: left; margin: 8px; height: 200px;" />&nbsp;&ldquo;The world has changed phenomenally since the International Special Events Society was founded in 1987 and our industry has always kept up and changed with it. This is the culmination of a process that began several years ago and that will continue as our association continues to evolve,&rdquo; said Jodi Collen, ILEA President.</p> <p>&ldquo;We are known by our global members and partners as the live events industry. &lsquo;Live&rsquo; is quite simply the best way to express and communicate in one powerful word the fantastic energy and clarity that live events, no matter what kind, bring to human communication,&rdquo; said Collen.</p> <p>The change from Society to Association is equally as important; it is the root of what ILEA is all about. More than a Society, ILEA is a close-knit Association of like-minded professionals working together through trust and commitment to purpose.</p> <p>Find the new ILEA website at&nbsp;<a href="http://www.ileahub.com/">www.ileahub.com</a>.</p> <p><strong>About the International Live Events Association (ILEA):</strong><br /> ILEA (formally the International Special Events Association) was founded in 1987 to foster enlightened performance through education while promoting ethical conduct. ILEA works to join event and meeting professionals to focus on the &quot;event as a whole&quot; rather than its individual parts. ILEA has grown to involve more than 5,500 members active in 52 chapters throughout the world. The solid peer network ILEA provides helps special events professionals produce outstanding results for clients while establishing positive working relationships with other event colleagues<strong>.</strong></p> http://www.eventinterface.com/blog-article/A-New-Name--A-New-Vision Tue, 03 May 2016 06:00:00 -0700 Eventinterface launches Eventinterface MAIL http://www.eventinterface.com/blog-article/Eventinterface-launches-Eventinterface-MAIL <p>Eventinterface today announced it has expanded its feature offerings with the launch of Eventinterface <strong>MAIL</strong>, a new module added to its end-to-end conference and meeting planning platform.&nbsp; Eventinterface <strong>MAIL</strong> invites planners to manage unlimited subscribers, create visually stunning emails and track event marketing campaign progress.</p> <p>&ldquo;We are thrilled to add Eventinterface <strong>MAIL</strong> to our suite of features,&rdquo; said Al Wynant, Co-Founder and CEO. &ldquo;This has been highly anticipated and will add even more value to the planners using our conference and meeting planning platform.&rdquo;</p> <p>Eventinterface <strong>MAIL</strong> allows Meeting and Event Planners to add their curated email lists and create beautiful custom invitations using an easy-to-use drag and drop editor. Eventinterface <strong>MAIL</strong> includes pre-designed templates, and planners can create and save their own templates and artwork for future campaigns. Invite campaigns can be sent immediately or scheduled for a later date. Detailed reporting rounds out the functionality.</p> <p>&ldquo;All plans include unlimited lists and subscribers and a generous pre-set number of messages per month,&rdquo; said Rod Bridges, Co-Founder and Head Developer. &ldquo;We want to make the process as simple as possible in order for planners to reach their prospect attendees easily and effectively, leading them into the registration and engagement functionalities of Eventinterface.&rdquo;</p> <p>Eventinterface <strong>MAIL</strong> is included in all subscription-based plans at no additional cost.</p> <p>Let&rsquo;s get social. Follow us on <a href="https://www.facebook.com/EventInterface/" target="_blank">Facebook</a>, <a href="https://twitter.com/Eventinterface" target="_blank">Twitter</a>, <a href="https://www.linkedin.com/company/eventinterface" target="_blank">LinkedIn</a>, <a href="https://www.instagram.com/event_interface/" target="_blank">Instagram</a>, <a href="https://plus.google.com/+Eventinterface" target="_blank">Google+</a> and <a href="https://www.pinterest.com/eventinterface/" target="_blank">Pinterest</a>.</p> <p><strong>ABOUT EVENTINTERFACE:</strong></p> <p>Eventinterface is a platform that enables Meeting and Event Planners to manage conferences and meetings better, build new revenue streams and allows them create powerful communities before, during and after an event. We simplify and automate many of the tasks planners do; allow planners to easily collect and analyze attendee data; gather, share and monetize event content. Eventinterface makes your events better, more profitable and more engaging. More information at <a href="http://www.Eventinterface.com">Eventinterface.com</a>.</p> http://www.eventinterface.com/blog-article/Eventinterface-launches-Eventinterface-MAIL Mon, 02 May 2016 07:00:00 -0700