How to Protect Sensitive Company and Conference Data
Computer applications and apps can be reinstalled. Unfortunately, unique data cannot be replaced. For this reason, the safekeeping of your data is one of the most important services a company should offer their clients and customers. Read our top tips on how to protect your sensitive corporate and event data as much as possible.
The best way to protect your company from data loss is with a regular backup. How much you should backup will be determined by your business and conference needs. For example, how much data can your company afford to lose? A week, day or hour’s work? Event registrations come in continuously, so losing any data is unacceptable.
There is no excuse for not backing up, as there are a variety of affordable third-party programs that make the process easy. By backing up your files, you can gain immediate access to your data following a fire, natural disaster or a data breach.
SECURE YOUR DATA
It’s essential to keep prying eyes away from your most sensitive data. Set file permissions on data folders and files so only authorized personnel have access to the information. Also, set share permissions to control what user accounts can gain access to data in a network share.
PASSWORD PROTECT IMPORTANT DOCUMENTS
Microsoft Office and Adobe Acrobat allow users to password protect individual documents. For a person to open a document, they will have to enter the designated password for the file. Unfortunately, the protection is easy for a professional to crack, as the programs make password recovery easy for a user. Yet, it is a good way to deter a casual intruder from reading a sensitive company document.
SECURE A WIRELESS TRANSMISSION
Did you know data sent over a wireless network is more vulnerable than if sent over an Ethernet network? A wireless enabled portable computer combined with a high-gain antenna is capable of capturing data. Also, if a wireless access point has not been securely configured, a hacker can easily access both the network and data. It’s essential to only store and send data on a wireless network using encryption, such as Wi-Fi Protected Access (WPA), especially important at conferences when financial and personal attendee data is processed
A third-party disk encryption can lock down content located within a disk drive. The files will be automatically encrypted once written onto a hard disk, before being automatically decrypted once loaded into memory. Often, the programs perform as invisible containers that serve as a hidden disk within a disk, as other users will only have access to data in the “outer” disk area.
DATA RECOVERY FROM A HARD DRIVE
A broken computer can often be a danger to a company if you have failed to wipe a hard drive. Many business owners make the mistake of throwing away a broken PC or laptop, unaware a hacker can easily recover the stored data.
If a computer does break down, hire the services of a professional who can recover the files in a data recovery clean room. This will ensure you can recover all the files from the broken computer, while wiping the hard drive to ensure the data does not fall into the wrong hands.
Please do us a little favor and share this post with others, for there’s a good chance that it will help them as they go about planning meetings and events.