The A-to-Z RFP

“The Best Ways to Discover The Perfect Destination” an article by Stella Johnson for the March 2013 issue of Corporate & Incentive Travel Magazine.

Read Al Wynant's, EventInterface.com CEO contribution to the story below. Read the full story here.

Al Wynant, CEO of EventInterface, a Scottsdale, AZ-based company that provides innovative Web-based and mobile app software for meeting and event planners, initiates the site-selection process with an extremely detailed RFP of the event. Wynant, whose background includes managing events from 50 to 125,000 attendees in six countries, says, “In the RFP, we include everything from desired rates to the food and beverage budget, and whatever we think is so important that it can make or break a deal.” Wynant says he also includes: quality of airlift; availability of venues with the appropriate meeting room space/sleeping rooms under one roof; union or non-union; availability and quality of local vendors; local transportation; and area attractions.

Detail is important: “We also instruct on how information is to be presented back to us, ” Wynant adds, “and can even reject proposals that do not meet our stringent RFP response requirements. Although we clearly outline in our RFP what we expect, a very large percentage of venues send back boilerplate proposals.” Wynant works very closely with the local CVB and makes site visits as needed. “We prefer personal relationships with local reps or onsite sales reps rather than national or regional sales reps based in call centers that support hotel sales,” he says. “Overall, if we look at the big picture,” Wynant explains, “the three key factors that can make or break a deal for us are: Ability to meet the requirements set in the RFP; the ease of communications with the sales and catering team; and the excellence of service from all levels of staff at the venue.”

Read the full story here.

With appreciation to Stella Johnson of Corporate and Incentive Travel Magazine.