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Many events and meetings are run by volunteers or people whose primary job is not planning events. Organizing an event is a complicated and high-risk job. From negotiating contracts, hiring vendors, managing attendees, security, and logistics. Making a mistake can cost an organization or company a lot of money.

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WE ARE HERE TO HELP

Eventinterface is hosting an Event and Meeting Planning Master Class, a series of virtual workshops that address key tasks in the design and execution of events and meetings. Each one-and-a-half-hour workshop will address a topic in-depth, and include worksheets and tools that can be implemented immediately. Participants qualify for CEU Credits and receive a certificate of completion.

Why are we qualified? We've presented workshops, such as these for more than 500 organizations and companies, and our presenters have planned events worldwide, for as many as 125,000 attendees. 

WHEN

This 10-session series is held weekly starting on Thursday, April 27, 2017 at 10:00 a.m. Mountain Time.

Participation is limited to 40 attendees for the series.

All sessions are presented by event and meeting planners who have managed events world-wide.

Review program below or here.

WHAT IS INCLUDED

- Participation in all virtual sessions.

- Workshop materials and worksheets.

- 30 minutes of virtual one-on-one time with a professional planner to address any questions related to your events.

- Access to the private online community of participants, you can view the sessions post-workshop again, browse additional materials and engage in discussions with your fellow attendees.

WHO SHOULD ATTEND THE SERIES?

Anyone who has been made responsible to plan a meeting, event or conference can benefit from this series. This workshop is ideal for individuals who want to pursue a planning career. For individuals, teams and committees planning events with little or no experience. For individuals who want to learn the latest trends, and how to implement new tools and solutions into the planning and execution process of events. 



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CAN'T MAKE A SESSION?

Not to worry. If you can't make a session, or multiple sessions, all sessions are recorded and will be available for viewing online after the workshop. You will even be able to take part in the ongoing conversations, and be part of the active Master Class community. You will need to be registered for the class in order to view recorded materials and download Master Class materials.



REGISTRATION OPTIONS

 Participation is limited to 40 attendees for this Master Class Series.

  • Event Master Class Registration $199US - available April 4 through April 24, 2017 midnight.
  • Event Master Class Late Registration $249US - available April 25 through April 26, 2017 midnight.



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SESSION 1: THE BASICS

April 27, 2017 at 10:00 a.m. Mountain Time

We start from the beginning. This session covers goal setting, how to develop your planning timeline, key terminologies, staffing and reporting.

  • Planning trends
  • Goal setting
  • Developing your planning timeline/logistics
  • Reporting mechanisms
  • Staffing and committee development and management
  • Must know terminologies
  • Tools to use

SESSION 2: BUDGETS

May 4, 2017 at 10:00 a.m. Mountain Time

In this session, we will take an in-depth look at event budgets. How to create a budget that includes all revenue and expense line items, and how to track and manage your event budget. We will address the development of registration or ticket fees, and techniques to maximize sales.

  • What should be included in an event budget
  • Developing your budget
  • Registration or ticket fee strategies
  • Tracking expenses
  • Reporting
  • Tools


SESSION 3: SPONSORS

May 11, 2017 at 10:00 a.m. Mountain Time

Most events require sponsorship support to be produced. Registration or ticketing fees alone rarely generate enough revenue to cover all expenses. In this session, we will address the creation of sponsorship and exhibit packages, how to sell and deliver on them. We’ll look at trends in sponsorship activations and how you could implement these trends into your events.

  • Event sponsorships
  • What works, sponsorship and exhibit trends
  • Sponsorship activation
  • Developing sponsorship packages
  • Selling sponsorships
  • Sponsors and exhibitor engagement
  • Delivering and reporting
  • Tools

SESSION 4: VENUES & HOTELS

May 18, 2017 at 10:00 a.m. Mountain Time

Venues make or break your events. In this session, we will take a look at what you need to know before searching for venues or hotels. We explore what you need to look for and ask during your site visits, and how to negotiate successfully. We will cover what you need to know before signing any venue or hotel contract.

  • Developing Request for Proposals - RFP
  • Working with providers
  • Understanding the site visit
  • Contract negotiations
  • Understanding contracts
  • Terminologies
  • Tools and resources

SESSION 5: AV, WI-FI & ENTERTAINMENT

May 25, 2017 at 10:00 a.m. Mountain Time

Audio-Visual, Wi-Fi and entertainment play key roles in making sure your event is successful. In this session, we take a deep dive into these topics. We will address trends, tips on working with in-house or outsourced audio-visual companies. We will address how you can calculate and test the venue’s bandwidth so your attendees can access mobile devices without hiccups, and how to negotiate and manage your event entertainment.

  • Understanding your needs
  • Terminologies
  • Current trends
  • Understanding contracts
  • Venue Wi-Fi
  • Responsibilities
  • Tools and resources

SESSION 6: PROGRAM & SPEAKERS

June 1, 2017 at 10:00 a.m. Mountain Time

Speakers play an integral role in the success of your conference or event. They create value for your attendees by presenting meaningful information. In this session, we will take a look at how to find speakers, and how to manage the process. You will learn how to build a program for success, engage your attendees and evaluate your program.

  • Developing a program
  • Managing a call for papers or abstracts
  • Engaging your attendees and speakers pre-event
  • Building a program
  • Session types and set-up
  • Program evaluation
  • Tools and resources

 SESSION 7: EVENT TECH & ATTENDEE ENGAGEMENT

June 8, 2017 at 10:00 a.m. Mountain Time

From online registration to attendee engagement. In this session, we will take a look at the tools needed to successfully manage your registration sales and engage attendees. We will look at ibeacons, gamification, augmented and virtual reality, and how to use these tools and event apps.

  • How to manage online registrations
  • Using technology to get to know your participants
  • Evaluating technology platforms
  • Trends, tools and apps
  • Implementing and managing technology
  • Using technology to engage your attendees
  • Tools and Resources

SESSION 8: EVENT MARKETING

June 15, 2017 at 10:00 a.m. Mountain Time

If you build it they will come? Not really, you will have to market your event in order for people to learn about it and sign up. Event marketing is a process, and in this session, we will take you through the steps of creating an event marketing campaign using traditional techniques and new technologies.

  • Event marketing defined
  • Social media and your event
  • Developing the event marketing plan
  • Managing the marketing plan
  • Who will do the job?
  • Plan evaluation
  • Tools and resources

SESSION 9: ONSITE MANAGEMENT

June 22, 2017 at 10:00 a.m. Mountain Time

You have been planning for months and now your event is here. In this session, we will discuss all of steps and tasks you will need to perform from the time you arrive at your venue to the time you leave. We will look at staffing, security, logistics, venue and vendor relationships, onsite attendee management, and speaker, sponsor and exhibitor management. We will also talk about working with the catering department and venue staff.

  • Working with the venue and vendors
  • Managing attendee needs
  • Special needs
  • Set-up and testing
  • Speaker, sponsor and exhibitor management
  • Security
  • Event staffing
  • Tools and resources

SESSION 10: AFTER THE EVENT

June 29, 2017 at 10:00 a.m. Mountain Time

Your event is done and you are ready to move on to your next project. Not so fast, there are still a handful of things to do in order to close out your event. In this session, we explore all of the tasks you need to complete in order to wrap up your event.

  • Wrapping up with vendors and venues
  • Evaluation
  • Closing out the budget
  • Sponsor and Exhibitor deliverables
  • Thank you
  • Marketing
  • Lessons learned
  • Planning for the next event

ONE-ON-ONE CONSULT

Each participant receives 30 minutes of virtual one-on-one time with a professional planner to address any questions related to your events. This is not a sales pitch, just good old fashioned one-on-one Q&A.

Sessions will be scheduled separately.

REGISTRATION OPTIONS

Participation is limited to 40 attendees for this Master Class Series.

  • Event Master Class Registration $199US - available April 1 through April 24, 2017 midnight.
  • Event Master Class Late Registration $249US - available April 25 through April 26, 2017 midnight.



REGISTRATION OPTIONS
REGISTRATION TYPE: SELECT:
New & Emerging Leader Series $750.00
Advanced Leader Series $1,550.00
CANCELLATION POLICY

All cancellation requests received 14 business days or greater prior to the event date will be issued a credit or full refund.

EMAIL

Enter your email address to continue. If you do not have an Eventinterface account you will be asked to set one up. Once created you will be able to finalize your order. Setting up your account will allow you to login to engage with other participants, create your itinerary, view materials, update your order and reprint your confirmation.

SEE OUR OTHER MASTER CLASSES

THIS PROGRAM IS SPONSORED BY

QUESTIONS ABOUT THIS WORKSHOP OR PROGRAM?

Please feel free to use the form here to send us any questions. You may also email us directly at Workshops@eventinterface.com.

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